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Your Tax Options For Going into Business for Yourself

Tax season is over, and I’m happy to report that I was left owing $1,800 to taxman. No surprise though, my income rose 23% over the same time last year. I was pretty impressed, hence for not being surprised that I’m owing. But, after ever tax season, I’m often wondering how can I improve for next year?

Self employment is the answer, and whether you choose to go full-time or part-time, self employment can be big help to help to elevate a healthy income.

Choosing what you do for self employment part-time or full-time is not as important, as long as it’s legal. You can offer a service or a sell a product, the choice is yours.

There are benefits to self-employment, which will be discussed in this post. Enjoy.

Tax Break

Anytime you run a business you’ll be entitled to claim a deduction for any expenses incurred to earn income from the business provided the amount is reasonable. The types of expenses can vary by the type of business, but there are some common expenses that are often claimed such as office expenses, rent, advertising and so on, and other expenses are unique depending on the type of business you own.

Here’s a quick list of things to consider to claim as expenses:

  • Advertising
  • Promotion
  • Meals/Food
  • Entertainment
  • Memberships
  • Subscriptions
  • Office Supplies
  • Employee Expenses
  • Home Office
  • A portion of your mortgage interest
  • Rent
  • Property Taxes
  • Telephone
  • Internet
  • Repairs
  • Vehicles expenses such as oil changes and gas, repairs, car washes etc..
  • And many other expenses depending on the type of business you operate.

There are three common tax structures to consider when starting any business: Corporation, Proprietorship and Partnership.

Let’s look at each option a little more in depth.

1. Proprietorship

This is when you’re in business by yourself, for yourself. This is the simplest structure out the the three to use because it’s as easy as letting others know you’re in business. There is little government regulation, and it’s low-cost to set up of $75 to register a business name is very inviting. The drawbacks of a proprietorship include unlimited liability for the obligations of the business. In other words if your business get’s sued, you’re technically getting sued.  At tax time, any income you brought in through your business  is reported on your personal tax return (Form T2125). There are generally fewer opportunities for creative tax planning in you’re a sole proprietor.

2. Partnership

A partnership arrangement is simply two or more partners carrying on business together with a view to creating profit. The benefit of partnerships can include a pooling of the skills of different individuals and perhaps access to more capital to start and grow a business. The partners are often jointly and liable for the obligations of the partnership. Unless you structure limited partnership, any hiccups by your partner or partners, you’re essentially on the hook. Any income at tax season, including losses is divided amongst the partners  to be reported on their personal tax returns. Choosing your partners carefully is critical, and a written partnership agreement is a must.

3. Corporation

A corporation acts as a separate legal entity and is treated seperate from you for tax purposes. Incorporating your business gives you additional tax planning opportunities. A small business corporation is often entitled to a “small business deduction” which results in the first $500,000 of active business income being taxed at just 11 per cent federally, plus provincial taxes, putting the average tax rate at about 15 per cent. This is probably one of the biggest benefits of creating a corporation. As a general rule, if you expect to incur losses in your first years of business, you may be better off operating as a proprietorship so that those losses can be applied against other income you might have. Incorporating generally makes more sense once you’ve grown in size and profitability.

Thanks for reading, and wishing you nothing but the best with your business endeavours.

Eddie

Handling Business Receipts in Preperation for Tax Season 2012

Tax seasons is just around the corner and most of us (including my self) are starting to prepare for the upcoming tax season. We’re scrambling to gather all the receipts, organize them, and tally up the totals.

I’m one of the semi-organized people. I pile all my receipts into a box, and come tax season I pull the box out to begin the mad scramble of organizing my business receipts. Every year during tax season I promise to change my ways and become more organized. Sadly, that’s yet to come true.

In spirit of changing my ways, becoming more organized and productive, I’ve gathered some tips for handling receipts to keep them organized and prepared for tax season.

1) Info Filler

I established a very good habit early on about filling out my receipts. It took me a while to remember to ask for receipts, but once I got into the habit, everything else came together. For instance, when you buy something, write the date and reason for the receipt.

For example:

Feb. 23, 2012 / Lunch meeting w/Alex from Fast Signs 

It’s essential to get in to the habit of doing this EVERY time.  This way you don’t have to think about what that expense was for. Since you write your self a note, it’s very easy for you or your accountant to cross-reference when filing your taxes.

2)  Easy Access

I fold all of my receipts in half. It’s easier to manage them and they take up less space. However, I fold all my receipts with a strategy. Always printed side up. This way the date and the vendor are easily exposed. It’s easier to organize them and all I have to do is unfold the stack once.

3) Routine

Establish a routine with your receipts. I stash my gas and food expense receipts in the car. At the end of every month I take them out of the car and add them to my business filing system.

My larger purchases/rentals or any other major purchase goes directly into my business filing system. This way I ensure that no big purchase gets lost.

4) Staying on top of it

Practice makes perfect and the only way to get better at something is to keep doing it over and over again. Organizing your receipts is no different. Staying on top of you receipt organization is a must.

We’ll  always find something more important to do, unless we force ourselves  to do keep at it on regular basis.

Lack of organization will only lead us to forget completely and miss out on a valuable business expense or personal tax credit.

I’m not perfect at managing my receipts, but I try to make a continuous effort at keeping my receipts organized. I’ll admit that most days it’s a pain in the ass, and I don’t like doing it. However,  when tax season comes around, I’m glad that I was at least somewhat organized.

Readers, do you have a process of how you manage your receipts?

Eddie